GDPR (Recruitment) privacy statement

GDPR (Recruitment) privacy statement

This part of the data privacy policy applies to applicants to any of the companies of the SITS Group. This only applies to the extent that these applicants transmit personal data to us as part of the application process, e.g. application in paper form, e-mail, contact forms with attachments or through the Greenhouse applicant portal. Application documents submitted on paper are scanned and stored in Greenhouse; the paper documents are then disposed of in compliance with data protection law via a shredder or a certified service provider or sent back to the candidates. Application documents sent by e-mail are stored in Greenhouse, the e-mails are then deleted.

We only process your personal data to process your application and/or within the framework of the talent pool. The processing of your application also includes, if necessary, the use of your data to contact you by e-mail and/or post and/or telephone. Recruiters, hiring managers and interviewers have access to your documents. Another form of processing is carried out anonymously for the purpose of measuring the success of job placements and the technical application channels used, as well as anonymously with regard to the skills of applicants submitted.

Insofar as you have given your consent to the processing of your personal data, Art. 6 (1) lit. a GDPR serves as the legal basis. This is particularly the case within the scope of the talent pool. When processing your personal data that is necessary for the performance of a contract to which you are a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

The data is processed with the help of systems of Greenhouse Software, Inc. a company based in the USA. The

SITS Group has concluded a contract with Greenhouse for this purpose based on the EU standard data protection clauses in accordance with Article 46 GDPR and has implemented sufficient technical and organizational measures to adequately protect your data. The data is stored exclusively on European servers. The transmission of the data entered by you as well as the file attachments sent along takes place via a transport-secured connection. If you want more detailed information regarding the use of greenhouse as a US service provider, please contact us at: datenschutz@it-sec.de.

The deletion of the stored personal data of the applicant takes place automatically at the earliest after 4 weeks, but at the latest after 5 years, from the date on which the applicant was informed that the position will not be filled by him and no other legal requirements conflict with this. The time limit results from the legal requirements of the respective countries for the equal treatment of applicants.

If you have given your consent to be included in the talent pool, your data will be stored in our system for up to 1 year in order to be considered in advance for future job vacancies. In this context, we use the data you provide to contact you by e-mail and/or mail and/or telephone.
When sending application documents outside our application portal, by mail, e-mail or via an agency, you will receive a summary of this privacy policy together with an confirmation of receiving your application or, at the latest, in the event of a negative response on our side. In this cases we process the applicant data in our Greenhouse applicant portal, unless you expressly object to this procedure in the context of your e-mail.

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